Executive Administrator & Office Manager (Coppell, TX) – Austin Bridge & Road (Transportation)

Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.

Austin Bridge & Road is looking for a highly motivated, proactive Executive Administrator & Office Manager to support our executive leadership team while ensuring our office runs smoothly and efficiently at our headquarters in Coppell, Texas. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a self-starter with an unmatched work ethic, capable of recognizing and addressing the needs of the executives and the office without requiring micromanagement. This individual must approach their role with utmost professionalism and humility, creating a positive and well-functioning workplace.

Responsibilities:

Executive Administration:

• Provide administrative support to executive leadership.
• Manage and coordinate executives' schedules for optimal time allocation and meeting prioritization.
• Prepare and organize meeting agendas, materials, and follow-up notes.
• Handle confidential information with discretion.
• Draft and edit correspondence, reports, and presentations.
• Assist in planning and coordinating company-wide events and leadership initiatives.

Communication Coordination:

• Assist in preparing and distributing executive communications, such as memos, emails, and presentations.
• Serve as the primary liaison between executives and internal/external stakeholders.
• Work seamlessly with all departments to ensure office-related needs are met.

Process Improvement and Efficiency:

• Continuously assess and enhance office processes to improve productivity and reduce operational costs.

Office Management:

• Oversee day-to-day office operations to maintain a well-organized, efficient, and welcoming environment.
• Manage relationships with office vendors, including supplies, maintenance, and service providers.
• Coordinate office events, team-building activities, and company-wide meetings.
• Coordinate with Corporate Facilities Management for all facility-related issues.
• Ensure facilities and office equipment are adequately maintained and address any issues promptly.
• Monitor and track office expenditures, identifying cost-saving opportunities and ensuring efficient use of resources.
• Prepare and present regular budget reports to executive leadership, highlighting key financial metrics and variances.
• Negotiate contracts with vendors and service providers to secure favorable terms and pricing.

Team Management:

• Supervise and mentor the receptionist, providing clear expectations and development opportunities.
• Delegate office management tasks as appropriate.
• Foster a collaborative and positive culture within the administrative team.

Qualifications:

• 5+ years of experience in executive administration, office management, or a similar role.
• Proven ability to manage multiple priorities with strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High level of professionalism, confidentiality, and discretion.
• Strong problem-solving skills and a proactive, solutions-oriented approach.
• Experience managing direct reports and fostering team growth is a plus.
• Proficiency in Microsoft Office Suite and other productivity tools.

Requirements:

• Proven ability to coordinate executive schedules, prepare detailed meeting materials, and ensure efficient time management for leadership.
• Excellent written and verbal communication skills, with the ability to effectively liaise with internal and external stakeholders while maintaining professionalism.
• Demonstrated success in overseeing office operations, optimizing processes for efficiency, managing budgets, and supervising team members to foster a positive workplace environment.
• Applicants must be legally authorized to work for ANY employer in the United States. Austin Bridge & Road is unable to sponsor or take over sponsorship of an employment visa for this position.

 

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

Austin Bridge & Road is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

See the “Pay Transparency Nondiscrimination Provision” poster available in English and Spanish.

About Austin Bridge and Road

A leader in the heavy highway and transportation industry for more than 100 years, Austin Bridge & Road delivers asphalt and concrete services, and builds landmark projects such as complex highway interchanges, tollways, runways, bridges, rail projects, and water/wastewater facilities.

To learn more about us, visit https://www.austin-ind.com/what-we-do/bridge-road.

 

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). 

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company. 

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

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