Law Office Supervisor I - CN (Finance)
ABOUT THE POSITION
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The County of Riverside's Office of the County Counsel has an exciting opportunity for a Law Office Supervisor I - CN within their Administration Team, located in Riverside.
The Law Office Supervisor I - CN position with the Office of the County Counsel is a key administrative role that focuses on managing and coordinating a variety of office functions, primarily related to human resources, recordkeeping, and general office operations. The individual in this role will oversee HR functions, including supporting recruitment efforts, onboarding new employees, and maintaining accurate employee records. They will also assist with payroll processing and handling sensitive personnel information with a high level of confidentiality. Additionally, this position will be responsible for ensuring compliance with record retention policies and managing the office's recordkeeping system, ProLaw. The Supervisor will stay current with any changes in policies regarding record retention, paperwork tracking, and related legal requirements, and will ensure that these procedures are properly followed.
As part of the office's administrative responsibilities, the Law Office Supervisor I - CN will assist with various office assistant tasks, contributing to the overall efficiency and smooth operation of the office. Candidate will assist with IT duties which include monitoring IT help desk tickets, surplus, and managing of IT equipment. Candidates may perform front desk duties, including serving as the first point of contact for visitors.
Competitive candidates for this position should have a strong background in human resources including experience with recruitment, onboarding, and employee recordkeeping. Ideal candidates will also have experience in the public sector, as well as familiarity with HR/Payroll software such as Peoplesoft HCM and NeoGov. The ability to manage multiple tasks, work well under pressure, and communicate effectively with a diverse group of individuals is essential. A strong attention to detail, organizational skills, and the ability to handle confidential information with integrity are also crucial to success in this role.
The position requires the ability to work well in a fast-paced environment while maintaining professionalism and adhering to County, State, and Federal policies. This includes being proactive in supporting the County Counsel and team while ensuring compliance with legal and administrative procedures.
Employees in a Confidential designated class are defined by Section 3.b. of the Employee Relations Resolution, as "any employee who may be privy to the decision-making process of County management affecting employee relations" and are only authorized for use within the departments of Executive Office, Clerk of the Board, County Counsel, and Human Resources.
Meet the Team!
The Office of County Counsel is a full-service law office that provides advisory and litigation support on issues of vital concern to the County and its residents such as health care, public safety, child welfare, land development, environmental protection, public finance, taxation and elections.
EXAMPLES OF ESSENTIAL DUTIES
• Plan, organize, and supervise law office activities that are involved in internal document processing and workflow.
• Administer, direct or supervise office and facility security, general office and equipment maintenance, records control and retirement, employee timekeeping and payroll reporting, maintenance of personnel records and position control within HMC system, mail and correspondence routing, office safety and injury reporting, filing of correspondence and case data, and maintenance of office directives and policy statements.
• Confer with attorneys regarding clerical support, equipment requirements, office policies, and operating procedures; establish clerical work priorities and develop production standards.
• Interpret and ensure compliance with departmental policies, rules, and regulations among subordinate staff; work independently making procedural decisions affecting clerical and departmental operations; check legal references for correct citation; conduct periodic meetings with subordinates.
• Represent the department on committees and taskforces that are created to study inter- and intra-departmental problems; maintain working knowledge of various automated and manual systems and procedures.
• Create and maintain information control when no longer needed; supervise subordinates in the preparation of affidavits, agreements, briefs, calendars, misdemeanor and felony complaints, contracts, declarations, and depositions; interview and select subordinate clerical personnel.
• Assign and train subordinates in a variety of law office tasks including the operation of personal computers, the usage of a variety of software programs and a variety of computer related peripherals.
• Evaluate the work of subordinates and recommend merit pay increases; responsible for discipline and morale of staff; ensure office equipment and layout conforms with the Fire Code and California Occupational Safety and Health Act requirements.
• May prepare the budget for function being supervised; establish expenditure controls over all office equipment and supplies being procured; submit requisitions for supplies as needed.
• Prepare reports, correspondence, legal documents, and directives relative to law office clerical operations; responsible for the collection of funds for discovery and other fees.
MINIMUM QUALIFICATIONS
OPTION I
Experience: Four years of progressively responsible clerical experience in a legal office or criminal justice agency which included two years of supervisory responsibility.
OPTION II
Experience: Four years of progressively responsible clerical experience in a legal office or criminal justice agency which included one year as a County of Riverside Senior Legal Support Assistant with lead and/or supervisory experience.
SUPPLEMENTAL INFORMATION
What's Next? This recruitment is open to all candidates.
Applicants who are currently County of Riverside employees and/or current employees of the Office of the County Counsel may be considered before other applicants depending on the volume of the applications received.
General Information
If you have any questions regarding this posting, please contact Alyssa Wallace at alyssawallace@rivco.org
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
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APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference.The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability
Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.
Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.
Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com .
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
MEDICAL/DENTAL INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution, as governed by the applicable Management Resolution, to contribute towards the cost of these plans. Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
401(a) MONEY PURCHASE PLAN: County contribution of $50 per pay period towards choice between two 401(a) plan providers.
VACATION ACCRUAL (Bi-Weekly Accrual):
0 through 3 year = 80 Hours (10 Days)
4 to through 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 days can be taken from use of accrued Sick leave balance).
BASIC LIFE INSURANCE: $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit may be coordinated with other available leave balances to provide up to 100% of pay.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the Management Resolution or applicable bargaining unit.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, Management Resolution, or Salary Ordinance. Please contact the recruiter listed on the job posting directly for more information.
