Maintenance Administrative Assistant I (Finance)

Location(s):

• Anniston DC: 2130 Roberts Drive, Anniston, AL 36207

• SERF DC: 1450 Commerce Blvd, Anniston, AL 36207

o Working Shift Monday -Friday 7:00AM - 3:30PM

Purpose

Completes a variety of clerical, administrative and secretarial duties to support line and/or staff management and in some cases a team of professional staff to allow focus management on department goals and objectives.

Job Responsibilities and Accountabilities

• Connecting with Maintenance Vendors

• Sorts, files and maintains invoices, receipts, contracts, or other special department documents

• Prepares answers to routine mail and inquiries

• Receives, responds to, takes messages or routes incoming telephone calls

• Prepares schedules, makes appointments, schedules meetings and reserves meeting rooms

• Maintains files and keeps records

• Processes straightforward documente

• Compiles reports; may include planning reports layout and statistical tables

• Prepares memos and other material in from rough drafts to final form

• Photocopies office materials, documents, and reports

• Sorts and distributes mail

Job Requirements

Relevant Experience, Education, Certification, Knowledge, Skills and Abilities

• Reading, writing, math, and communication skills equivalent to these obtained in high school or commensurate experience, general office or clerical experience

• Previous experience using word processing software at a level to create and format letters, envelopes and memoranda

• Ability to accurately key 40 words per minute

• Familiar with spreadsheet software at a level to open and print spreadsheets, format straightforward spreadsheets, i.e. create columns and headings, choose font type and size, input data, sort data and searches

Physical Environment

• Most work is performed in a temperature-controlled office environment

• Incumbent may sit for long periods of time at desk or computer terminal

• Incumbent may use calculators, keyboards, telephone and other office equipment in the course of normal workday

• Stooping, bending, twisting and reaching may be required in completion of job duties

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor