Administrative Services Analyst II (Finance)

The County of Riverside's Department of Transportation and Land Management Agency (TLMA) is seeking an Administrative Services Analyst II to join the Planning Unit within the Administration Team.

The Administrative Services Analyst II plays a crucial role in supporting the division by providing a wide range of administrative services and conducting detailed research and analysis of complex processes and programs. Under general supervision, this position offers comprehensive support to management, focusing on agenda preparation and operational functions for the Planning Commission and Director's Hearing. Key responsibilities include analyzing budgetary and operational processes, recommending improvements, and preparing and coordinating agendas, exhibits, public notices, and staff reports using the MinuteTraq tool, ensuring accurate and timely distribution of materials. The Analyst is also responsible for attending public hearings, taking minutes, and completing post-hearing tasks, such as finalizing documentation and updating agendas. Additionally, the role involves scheduling and monitoring public hearings, drafting legal notices, responding to public inquiries, coordinating site visits, and maintaining records for meetings, hearings, and projects. The position requires knowledge of budget forecasting, policy development, and regulatory compliance to ensure accurate public agency functions, while also providing support to the Planning Director and Administrative Services Manager.

The competitive candidate will possess strong organizational and project management skills, with a focus on efficiency and accuracy. The candidate will have prior experience with public agency meeting minutes, agenda preparation, and familiarity with closed-session agendas for the Board of Supervisors and County Council. Proficiency in Microsoft Office Suite (Excel, Word, Outlook), MinuteTraq, and other related tools is essential. A background in county operations or a similar public sector role is preferred, particularly for candidates with five or more years of experience. Strong attention to detail, excellent communication skills, and the ability to manage multiple ongoing tasks are essential for success in this position.
The Administrative Services Analyst II is the fully qualified, journey level classification in the Administrative Services Analyst series and reports to a supervisory or manager level position. This classification is characterized by the responsibility for performing a wide variety of administrative services including fiscal operations, budget preparation and control, purchasing, contract administration and monitoring, workspace flow and space utilization, staffing, general administration and independently conducting complex and difficult research and analytical studies within supervisory assigned parameters. This classification provides management with the expertise required to identify, evaluate, and make recommendations to resolve a variety of complex organizational and administrative problems, including recommending changes in policies and procedures and developing methods for implementation. The Administrative Services Analyst II may provide technical supervision to a clerical or technical support staff; however, analytical problem solving is the primary component of this classification.

The Administrative Services Analyst II is distinguished from the Administrative Services Supervisor by the latter's responsibility for projecting, justifying, recommending, and implementing solutions to a variety of complex problems with limited direction and review from management. The Administrative Services Analyst II is further distinguished from the Administrative Services Officer by the latter's responsibility for planning, organizing and managing administrative services activities in departments requiring a full-time, stand-alone administrative division to complete its mission.

The Administrative Services Analyst II is not a natural progression underfill to the Administrative Services Supervisor or the Administrative Services Officer.

Meet the Team!
The County of Riverside Transportation & Land Management Agency (TLMA) is the umbrella agency for seven county departments. They are the Planning Department, Building & Safety Department, Transportation Department, Code Enforcement Department, Environmental Programs Department, Aviation Department, and the Administrative Services Department.• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.

• Develop reports and recommendations for appropriate action based on the analysis of gathered data.

• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.

• Recommend and establish contract forms and procedures; monitor adherence to contract terms.

• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.

• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.

• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.

• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.

• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks. OPTION I Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: One year of professional experience in an administrative capacity.

OPTION IIEducation: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of paraprofessional or technical experience in an administrative capacity.

OPTION IIIExperience: One year as an Administrative Services Analyst I with the County of Riverside.

ALL OPTIONSKnowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form. Other Requirements

License/Certificate: Possession of a valid California Driver's License is required.

What's Next?

This recruitment is open to current County of Riverside employees only.

Applicants who are current employees of the Transportation and Land Management Agency (TLMA) may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County.

For questions regarding this recruitment
Contact Bianca Galaviz at bgalaviz@rivco.org with any questions regarding this recruitment.