Accounts Payable Specialist (Administrative)

Position Summary: Perform any combination of calculating, posting, and verifying duties to obtain primary financial data for use in maintaining Ace Relocation's accounts payable efforts.

Essential Duties and Functions: To perform this job successfully, the individual occupying this position must be able to perform essential job functions set forth below with or without reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and/or abilities required.

· Performs full-cycle, highly automated accounts payable processing for Ace and ARCA, including Optical Character Recognition (“OCR”) review, workflow approval routing, coding, posting, and processing payments

· Utilize automated AP workflow management system (OnBase) to enter, route, approve, code and analyze invoices

· Check invoices and transactions for accuracy, including correct general ledger coding

· Correspond with vendors and internal staff as needed to research and resolve invoice, coding, payment, and other accounts payable inquiries

· Ensure timely and accurate processing of invoices

· Prepare and process vendor payments

· Ensure vendors are set up properly, including correct 1099 status, with proper supporting documentation

· Perform administrative duties such as answering vendor inquiries, managing invoices received via mail and purchasing office supplies

· Review vendor statements and accounts payable aging on a regular basis to ensure all items are reconciled and resolved promptly

· Assist with updating AP processing written procedures

· Serve as back-up for Accounts Payable Supervisor's duties as needed

Other Duties and Responsibilities: This document in no way states or implies that these are the only duties to be performed by the individual occupying this position. This is a representative list of the general duties, and it is not intended to be all-inclusive.

· Prepare and distribute Form 1099s and all other related tax forms

· Assist accounting with month end close as required

· Other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities): The following are required to enable job holders to perform the essential functions of the job.

• Associate's degree or equivalent work experience
• Strong verbal and written communication skills
• 2+ years of experience in full cycle accounts payables

Technology Skills:

• Experience with an ERP system required, experience with Microsoft Dynamics GP strongly preferred.
• Proficient in Microsoft Office Suite products including Word, Excel and Outlook.
• Experience using automated accounts payable systems, such as OCR and workflow systems, strongly preferred.

Salary Minimum: 22Salary Maximum: 25