Accounts Payable Specialist (Administrative)

JOB SUMMARY: The Accounts Payable Specialist will be involved in and responsible for all accounts payable functions for the company. This will include processing and reviewing invoices, verifying purchase orders, reconciling discrepancies, preparing payments and maintaining accurate records.

SPECIFIC JOB DUTIES AND RESPONSIBILITIES:

Review all incoming Purchase Orders and Invoices for proper approvals.
Complete vendor account reconciliations utilizing a three-way match.
Understand the company General Ledger structure and review all incoming invoices for appropriate general ledger coding.
Facilitate payment of outstanding invoices.
Assist with financial audits fieldwork PBC requests.
Assist in documentation and monitoring internal controls.
Research vendor statements and resolve vendor inquiries.
Communicate with vendors and departments as needed.
Other duties as assigned.

EDUCATION, CERTIFICATION, LICENSURE, REGISTRATION:

High School Diploma or GED

EXPERIENCE, KNOWLEDGE, SKILLS and ABILITIES:

Minimum of 3 years Accounts Payable experience including an understanding of the general ledger accounts and their relationship to Accounts Payable.
Experience with Oracle a plus.
Ability to meet assigned deadlines.
Excellent communication and interpersonal skills.
Excellent organizational skills and attention to detail.
Ability to act and operate independently.
Ability to work cooperatively and collaboratively with minimal daily direction.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to handle confidential information with discretion.
A proactive attitude with a willingness to learn and take on new challenges.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

INTERPERSONAL SKILLS:

Must interact and communicate both verbally and in written form.
Must interact and exchange information regarding patients with physicians and other departmental personnel, and outside agencies on a frequent basis while respecting the confidentiality of patient information.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear.
The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment described here are representative of those an employee encounters while performing the essential functions of this job.
This position involves potential exposure to infectious diseases. Team members are offered appropriate vaccinations and safety training.