Division Administrator of Internal Medicine (Finance)
The Division Administrator directs all administrative and operational activities for one or multiple divisions, fulfilling the educational, research, healthcare and quality missions at USF Health. The responsibilities of this position include administrative management of educational programs, general operations, financial management, budget development, fiscal and administrative compliance, supervision of staff, and a key liaison for clinic operations. Serves as a strategic partner to the Chair, Vice Chair's, Department Administrator, and other senior leadership and staff in the planning and implementation of policies, programs, and initiatives that support the primary mission areas of the department. The position reports to the Department Administrator. The position is directly responsible for ensuring that administrative and operational activities comply with Department, university, practice and educational policies and procedures. The position is responsible for the training and development of all direct reports and providing guidance/direction to other division level staff resources.MINIMUM:
This position requires a bachelors degree from a regionally accredited institution with a minimum of four years related exempt experience, including two years of supervisory experience.
SB1310 equivalency-may substitute four years of direct experience for a bachelors degree.
PREFERRED:
MA or MHA (preferred)
Minimum years of experience noted in a senior level position with a proven track record and demonstrated leadership experience in academic medicine management, decision-making, multi-tasking, planning & organization, Problem solving, analytical, judgment, interpersonal, communication, innovation & adaptability skills ? all within a large, complex, time sensitive & pressure environment.
Substantial Clinical experience in an inpatient, outpatient or surgical environment including expertise in Clinical Operations, Financial/Budgets, and Business Management capacity.
Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders and multiple partners across functional lines and external partners.
Experience managing educational programs, financial management, budget development, fiscal and administrative compliance in an academic environment.
SPECIAL SKILLS/TRAINING:
Proven experience & record of achievement in similar academic healthcare setting is critical. Excellent planning, organization, management, multi-tasking, analytical, problem solving, communications & financial management skills. Ability to work under pressure with sound judgment. Innovative & entrepreneurial abilities are critical. Knowledge of USF Health and USF systems, policies, procedures and workflows.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
\n
Working at USF
\n
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
\n
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .Serve as division administrator for one or multiple divisions with operational oversight for provider productivity, clinic operation reporting and analysis, workflow improvement, new business opportunities, contracts and funding support, attainment of financial target margins, financial reporting, projections and budget for division operations revenue and expenses, leading and adherence of financial austerity measures, evaluation and attainment of operation efficiencies and expense savings, strategic planning of division operation activities (existing and new), management and supervision of multiple support resources. Responsible for renegotiating contract increases for assigned divisions by working with the department, our contract partners and legal.
Lead each Division's strategic planning process by developing annual and long-term goals that align with the mission of the Department, implements the strategies and action plans of each Division, advises on actions to achieve success, and monitors progress. Participates in other key department projects.
Maintain divisional compliance with faculty recruitment efforts including screening and reviewing applicant information, scheduling, and participating in interviews and facilitating search committee meetings. Develop faculty proforma for recruitment committee review that aligns with practice benchmarks. Supervision of divisional staff, including selection, training, development, evaluation, counseling, compliance, and reporting. Assess shortfalls in staffing, hire/train/manager staff, and lead strategic efforts for coverage and foster working relationships among groups.
Accountable for divisional fiscal matters, including budget development, budget monitoring and financial reporting, purchasing decisions and processes, accounts payable processing, foundation support, clinic productivity, and revenue cycle operation activities at the divisional level. Prepare and present budget for assigned divisions and monitor compliance of each cost center within the approved budget.
Performs other duties as assigned.
