Sr Payroll Specialist (Finance)
At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.
As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.
UC Health is committed to providing an inclusive, equitable and diverse place of employment.
To process accurately and timely the payroll for all UC Health payroll entities in accordance with UC Health policies and procedures
- Minimum Required: High School Diploma or GED.
- Preferred: Associate's Degree- Courses related to Payroll Processing and/or Accounting | Certified Payroll Professional (CPP) designation preferred. |
- Minimum Required: 6 - 10 Years equivalent experience
• Gross to Net payroll calculation for bi-weekly payrolls with a high volume of employees. Process payroll via automated payroll system. Able to calculate gross to net payments manually when needed. Understand FLSA in the calculation of weighted wages for overtime.
• Create direct deposit vouchers, system checks, and manual checks.
• Create, balance, and upload time record batches for payroll adjustments, manual checks, bonuses, noncash benefits, and associate reimbursements.
• Prepare payroll adjustments.
• Transmit reports for certain payroll deductions.
• Balance deduction information to accounts payable interface.
Process Time Records within API Healthcare Solutions time and attendance system (API):
• Assist managers and associates with questions regarding API
• Audit and validate time records
• Create, balance, and interface time records from API to Oracle
Associate Reimbursements:
• Review and process associate reimbursements on a weekly basis and ensure that UC Health policies are applied correctly and proper approvals are received
• Educate managers and associates on procedures for associate reimbursements
Review and Assess Payroll Earnings:
• Review, analyze and verify payroll earnings records to ensure accurate taxable wages and withholdings for monthly, quarterly and annual reporting
• Responsible for creating, auditing, balancing and issuing Form W-2s according to IRS guidelines and performing all year-end payroll processes
Resource to Other Areas of Payroll Processing:
• Act as a subject matter expert and/or resource to others in the area of payroll processing
• Assist supervisor and other associates in the resolution of payroll issues
• Assist, mentor, and/or train associates in a Payroll Specialist position
Process Improvements and Documentation:
• Evaluate and document current processes and procedures
• Implement improvements where feasible and provide training to team members and associates when needed
• Other duties as assignedProcess the bi-weekly payroll for all UC Health entities in the Oracle system:
• Gross to Net payroll calculation for bi-weekly payrolls with a high volume of employees. Process payroll via automated payroll system. Able to calculate gross to net payments manually when needed. Understand FLSA in the calculation of weighted wages for overtime.
• Create direct deposit vouchers, system checks, and manual checks.
• Create, balance, and upload time record batches for payroll adjustments, manual checks, bonuses, noncash benefits, and associate reimbursements.
• Prepare payroll adjustments.
• Transmit reports for certain payroll deductions.
• Balance deduction information to accounts payable interface.
Process Time Records within API Healthcare Solutions time and attendance system (API):
• Assist managers and associates with questions regarding API
• Audit and validate time records
• Create, balance, and interface time records from API to Oracle
Associate Reimbursements:
• Review and process associate reimbursements on a weekly basis and ensure that UC Health policies are applied correctly and proper approvals are received
• Educate managers and associates on procedures for associate reimbursements
Review and Assess Payroll Earnings:
• Review, analyze and verify payroll earnings records to ensure accurate taxable wages and withholdings for monthly, quarterly and annual reporting
• Responsible for creating, auditing, balancing and issuing Form W-2s according to IRS guidelines and performing all year-end payroll processes
Resource to Other Areas of Payroll Processing:
• Act as a subject matter expert and/or resource to others in the area of payroll processing
• Assist supervisor and other associates in the resolution of payroll issues
• Assist, mentor, and/or train associates in a Payroll Specialist position
Process Improvements and Documentation:
• Evaluate and document current processes and procedures
• Implement improvements where feasible and provide training to team members and associates when needed
• Other duties as assigned
