Office Manager (Administrative)
INIT Innovations in Transportation, Inc. (INIT) is seeking to hire an Office Manager.
INIT's corporate North American headquarters is in Chesapeake, Virginia. We have become a world leader for Intelligent Transportation Systems (ITS) solutions in public transportation and everything we do is based on our credo to be the most innovative, reliable, and sustainable supplier of ITS solutions.
Objectives and Responsibilities:
- Co-ordinate with facility management company and service providers to maintain the building and grounds are in good order at all times. Negotiate facility contracts.
- Greet office visitors to the building and issue access badges as needed.
- Answer main phone line and direct callers to correct staff members.
- Update lobby signage for upcoming events.
- Maintain and ensure meeting rooms and kitchen area are presentable.
- Make travel arrangements for INIT employees and affiliates as requested. Negotiate hotel contracts.
- Track service, maintain registration and insurance documents for 2 company cars.
- Support HR and Marketing departments at company functions.
- Monitor office supplies inventory and purchase new supplies as needed.
Required Knowledge, Skills, and Abilities:
- Highly organized and able to prioritize tasks.
- Excellent written and verbal communication skills.
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).
- Proactive and independent with the ability to take initiative.
- Occasionally, may be required to serve in an on-call capacity to respond to any unforeseen circumstance or emergency related to the facility.
- Concur Travel and Expense software experience a plus.
Education and Experience:
- High school diploma and relevant experience.
Physical Requirements:
- Employees may be required to carry or work with equipment up to 25lbs.
- Prolonged periods of sitting at a desk and working on a computer, kneeling and/or squatting and ascend/descent stairs.
- Candidate must be able to pass a background check.
Work Location: In person at INIT's corporate headquarters is in Chesapeake, Virginia,
ABOUT INIT:
INIT provides sophisticated Intelligent Transportation Systems for Public Transit Authorities, including Fleet Management, Real-time Passenger Information, Fare Collection Solutions. INIT employs over 1,000 staff members around the world with a strong focus on IT and engineering.
The key to INIT's success is our committed team of employees. We view our staff as the main source of potential to deliver our competitive edge. A position with INIT Group offers you not only challenging tasks, but also the opportunity to rapidly develop personal and professional skills with a successful and constantly growing international company. INIT has been ranked as the #1 small company in Inside Business' list of Best Places to Work for 4 years running and is now a member of their “hall of fame”.
BENEFITS:
INIT offers challenging tasks and responsibilities in a successful team with a pleasant working atmosphere and the opportunity for personal and professional growth. We offer a generous vacation package, 401K, medical, dental, disability and life insurance.
To learn more, please visit our website at www.initusa.com.
INIT IS AN EQUAL OPPORTUNITY EMPLOYER
Education
Preferred- High School or better in Business Administration
